Workspace Profiles for different screen setups
Use the same workspace on a laptop and with external monitors.
One task, several arrangements
An environment profile stores the placement of workspace items for a screen setup. Keep one task with an arrangement for your laptop and another for a desk with external monitors.
Prepare a profile
- Review detected monitors and their aliases.
- Adjust the saved placement of workspace items.
- Open profile management and save the arrangement with a clear name.
- Repeat with the other screen setup.
- Launch the workspace and check the selected profile.
Selection and adaptation
The app compares available screens with your profiles. A partial match or similar options may require a choice. Review the proposal instead of assuming every monitor is equivalent.
Saving a profile does not itself move open windows or immediately activate its layouts. Placement is applied when launching or restoring. This feature and adaptation options may depend on your plan. Read shared configuration to use a task on several computers.
Three ways to use a profile
Press View on a profile to unfold how it looks on your screens. Each profile can be used in three ways:
| Mode | When it is used |
|---|---|
| Only with those exact screens | With that set of monitors. The app usually picks it by itself; use it to decide between two similar profiles. |
| With any combination of the same number of displays | With any second monitor, as long as the number of screens is the same. Ideal if you travel: home, office, client. If you connect the screens a profile of its own was made for, that one is used. |
| Fixed | Always, whatever the screens. Ideal for a presentation or demo. Undo it with Back to automatic. |
Sometimes the app uses a profile made for other screens because they are the same number and each plays the same role, and it tells you. It can also warn you that connected screens are not used by a profile, or that no profile describes the ones you have.
When your workspace changes
If you change a workspace's items, its profiles may become out of date and the app says so. Updating them keeps what you already placed and places only what is new (in free zones or a new desktop); you see it before applying. Leave them as they are avoids warning you again until the workspace changes once more.
Profiles with AI
With the Ultimate plan you can tell the AI, by voice or in writing, how you want a profile ("Obsidian bigger", "everything on 2 desktops"). You see the proposal before applying it, and it replaces that profile's arrangement. In Settings → My screen setups the app remembers the monitor sets you use and can prepare a profile for each one you mark, without you having to connect the screens; nothing is saved until you confirm. You can also ask for another arrangement for the same screens, for example for meetings or for focus.
When your screens change
If you connect or disconnect screens while a workspace is open and its profile selection is automatic, the app checks whether the new setup matches one of your saved profiles and asks: "Screen change detected". Choose Restore workspace to reposition its windows with that arrangement, or Not now to leave the windows as they are.
WhereSettingsAsk before restoring when screens change
If you prefer them to be repositioned automatically, turn that setting off. It requires the workspace to have automatic profile selection; with manual selection nothing is proposed.
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